2026 Schedule of Bookkeeping Tasks for Construction Contractors
- Yvonne Root
- Dec 10, 2025
- 3 min read
What you’ll find in this article is a schedule of bookkeeping tasks that successful construction contractors use to guide the financial management of their businesses. That doesn’t mean they drag out the spreadsheets and fill in the blanks at the end of the day. It does mean they have a fundamental understanding of what their accounting team is responsible for and what “next steps” must be taken.
However, before we delve into the schedule, let’s take a moment to understand the basic responsibilities you, as the construction company owner, have.
Responsibilities of a Construction Company Owner
Management: As a construction business owner, you are responsible for the day-to-day operations of your business, which include planning, organizing, and coordinating activities.
Business acumen: You must possess strong management skills, encompassing business and financial management, to ensure your construction business thrives and remains profitable.
That’s it – just two primary responsibilities. Everything else you do falls somewhere within those two categories.
Month by Month Guide
A schedule of bookkeeping tasks for construction contractors starts with a calendar view. And while not every month has separate and distinct tasks, many do.
January:
Prepare financial statements.
Submit fourth-quarter estimated tax payment for the previous year (by January 15).
Send Form 1099-NEC to contractors (by January 31).
Distribute W-2 forms to employees (by January 31).
March:
File the past year’s tax returns (by March 15)
For partnerships, S corporations, and multi-member LLCs that use a calendar year, tax returns (or extension requests) are typically due by March 15 (or the 15th day of the third month following the end of their fiscal year).
April:
Submit first-quarter estimated tax payment for income earned (by April 15).
File the quarterly federal payroll tax return (Form 941) for the first quarter (by April 30).
July:
Submit second-quarter estimated tax payment for income earned (by July 15).
File the quarterly federal payroll tax return for the second quarter (by July 31).
October:
Begin working on the budget and forecast for the upcoming year.
Submit third-quarter estimated tax payment for income earned (by October 15)
November:
File the quarterly federal payroll tax return for the third quarter (November 2, since October 31 falls on a Saturday)
December:
Finalize the budget
Arrange a tax review with your CPA in early December.
Scheduling Additional Bookkeeping Tasks
While a schedule of bookkeeping tasks for construction contractors includes the month-to-month distinctive responsibilities outlined above, ongoing tasks are accomplished on a daily, weekly, monthly, quarterly, and annual basis. Some of these tasks may vary depending on each company’s needs, but they typically follow this format.
Daily – recording transactions and reconciling bank accounts.
Record all financial transactions.
Deposit checks and cash and pay bills.
Track daily cash flow.
Snap, save, and organize receipts.
Weekly – processing payroll.
Review employee timesheets.
Issue payroll distributions.
Monthly – reviewing income and expenses and preparing reports.
Reconcile bank and credit card accounts.
Categorize all transactions and review income and expenses.
Generate monthly income and cash flow reports.
Process payroll and tax obligations.
Follow up on overdue invoices.
Prepare and review WIP reports.
Quarterly – reviewing the budget and making estimated tax payments.
Review and adjust the budget and forecast.
Check that estimated tax payments are accurate.
Reconcile loans, payroll, and deferred expenses.
Review and update the chart of accounts as needed.
Annually – finalizing the accounts.
Close the books.
Prepare year-end financial statements.
File income taxes.
Develop a Financial Plan
A schedule of bookkeeping tasks for construction contractors enables the development of a financial plan that aligns with your business goals, helping you make informed decisions about investments, expansion, and resource allocation. You can:
Create and maintain budgets.
Plan for revenue and expenses.
Track performance against targets.
Make informed financial decisions.
Understand your company's financial health.
Be in a better position to secure funding.
Recognize when to seek financial advice and assistance.
Ambitious Construction Contractors look to The Profit Constructors to provide advocacy in dealing with:
Clients and customers
Employees and subcontractors
Vendors and service providers
Governmental entities
Working with The Profit Constructors gives Construction Contractors the means to organize their operations in ways that help them:
Remain informed
Avoid hassles
Reduce risks
Be future-ready
Ready for action? Or want to know more? Contact us today to schedule a complimentary discovery call. 866-629-7735
