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  • Writer's pictureYvonne Root

Purposeful, Productive, and Profitable Meetings

Even kids get it. You must meet if you’re going to be successful in your plans and endeavors.

Owning or managing a construction contracting business brings with it the necessity of in-house meetings. Making those meetings purposeful and productive is vital to the company’s well-being. After all, who has time for unproductive meetings when there are buildings and structures to attend to? Neither you, your employees, nor your subcontractors want to waste time in meetings with no substance.

Begin with the End in Mind

You can deliver a tangible result when you begin each meeting with an end in mind. There are many different reasons for conducting meetings. By understanding the “why” of each meeting, you can determine the expected end result.

For example, look at the following list of reasons for conducting a meeting, and you can see that each type of meeting will call for a defined and specific outcome.

  • There is a decision to make.

  • Evaluation is necessary concerning a list of ideas to pursue.

  • Being sure there is a shared understanding of the work ahead.

  • There are key issues to be resolved.

  • Putting plans in motion to achieve goals.

The Typical Steps Listed

Many online sources are available that list one or another set of steps to take when planning in-house meetings. It might look like this:

  • Distribute the agenda ahead of time

  • Start on time

  • Set strict time limits

  • Designate roles

  • End with an Action Plan

  • Share relevant documents post-meeting

The steps listed are reasonable and should not be ignored, but there is one thing missing that is paramount to conducting a successful meeting. With only the above actions taken into account, the result might look like this – the operation was a success, but the patient died.

Engage Your Audience

Overcoming a successful operation with a dead patient is a matter of engaging the minds (and sometimes the hearts) of those in attendance. Look back at the meetings you’ve attended, and you’ll notice the difference between those that captured your attention and those that floated off into the universe without a second thought.

In-house meetings have an advantage over other meetings because those in attendance have “skin in the game.” Employees and subs typically want your construction company to be successful and profitable. But don’t think that means everyone is listening, paying attention, on the same page, or ready to take action. There are ways to corral attention and be better at engaging your audience.

An article on the Hamilton College website titled Engaging Your Audience offers practical and relevant information worth reading and using to your advantage in upcoming meetings.

Benefits of an Engaged Audience

The benefits of engaging your team through well-planned and conducted meetings include the following:

  • Happier and more committed workers

  • Greater accountability

  • A shared sense of purpose

  • A clear vision of what takes priority

  • A defined understanding of goals

Reflection: What steps do you need to take to be sure future in-house meetings are worthwhile?

Construction Contractors look to The Profit Constructors to provide advocacy in dealing with:

  • Clients and customers

  • Employees and subcontractors

  • Vendors and service providers

  • Governmental entities

Working with The Profit Constructors gives Construction Contractors the means to organize their operations in ways that help them:

  • Remain informed

  • Avoid hassles

  • Reduce risks

  • Be future-ready

Ready for action? Or want to know more? Get in touch today to schedule a complimentary discovery call. 866-629-7735


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