Hubdoc Explained for Subcontractors
Updated: Jun 23, 2020
Hubdoc pulls your bank statements, recurring bills, and uploaded receipts into one hub. Yet, that is just the beginning. Using Hubdoc means you can reduce the need for manual data entry and paper filing. Time to get rid of that ugly file cabinet? Your “stuff” is stored in the cloud. And, this is a biggy – you can get to what you need in one place. That means you no longer need to log into multiple sites to retrieve the information you’re after.
Hubdoc is set up by us, for you
We set up the Hubdoc account and then work with you to get all of your documents flowing into it auto-magically!
What we ask of you is:
Set up view only user access to your bank accounts
Make an accounting email address on your email domain
Create your User ID and Password through the link we send you
What we do on our end
After we’ve gotten the initial stages set up, we configure your Hubdoc account to sync with your QuickBooks system. This allows you to publish your bills and receipts right from Hubdoc into QuickBooks.*
3 ways to get your docs into Hubdoc
The phone app allows you to use your phone’s camera as the means of entry
From the web-based app you can drag and drop the documents where they belong
With the custom email you’re provided you can email them into the system
The magic behind the system
The magic is called Optical Character Recognition (OCR.) It “reads” receipts and creates transactions that will export to QuickBooks where a match is created in the bank feeds.
Optical Character Recognition is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files, or images captured by a digital camera into editable and searchable data.
If you’re interested in the technology behind the magic, this article from lifewire is enlightening. From the article: “OCR, also referred to as text recognition, is software technology that transforms characters such as numbers, letters, and punctuation (also called glyphs) from printed or written documents into an electronic form more easily recognized and read by computers and other software programs.”
What we like best about Hubdoc
Hubdoc saves you time and all the while it is building a digital archive of your business documents.
Yeah, but what about security?
Take a moment to look at the layers of security provided by Hubdoc. They even offer a guide to the user concerning practices which will help you protect your Hubdoc account from your end.
*Publishing to QuickBooks is a feature available only to QuickBooks Online users. But don’t despair we have solutions for you QuickBooks desktop users also.
Your call to action
Tell us today you want to take your place on our waiting list. Call us 480-442-4032 or Toll Free at 866-629-7735. Or use the form found here.