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  • Writer's pictureYvonne Root

Cool! Our Systems are Alive!

OK, so construction contractors and construction accounting pros have moved from photocopied, three-hole-punched, big blue binder inserted page after page of instructions, employee how-to steps, office rules, and maybe this page should go in here too semi chaos.

And while we may have tamed the paper tiger, there are still many get-your-head-in-the-cloud issues to deal with. One of those issues has to do with systems or process management – often referred to as BPM – meaning Business Process Management.

In the Olden Days

In the olden days – which could mean anywhere from biblical times to three months ago – systems management was handled differently. I’ll leave you to think through the various possibilities from Moses to (for instance) the systems necessary for your bank to deal with your transactions properly.

Now, process management tools have become as indispensable as typewriters once were to “a modern business” from the 19th through the first part of the 20th centuries.

Let’s Talk BPM Tool

So, a Business Process Management tool is meant to manage your business processes.

Simple, right? Not always.

I read this explanation somewhere online. “BPM tools are used to design a systematic approach to optimize business processes. They are used to model, implement, and automate business workflows with the goal of improving corporate performance by minimizing errors, inefficiencies, and miscommunication.”

My translation, or rather interpretation of the above explanation: “The best BPM tools capture the corporate knowledge systematically. They help employees know what the heck is happening, what they are supposed to do, and how they respond when a problem arises. The best BPM tools reduce inefficiencies, increase communication, boost productivity, and escalate profitability.”

Let’s Talk Dancing

Our office has tried different Process Management solutions.

Then one day . . .

Then one day, the sun shone through the clouds, music wafted in . . . well that wasn’t exactly how that happened. What really did happen was that Tonya heard about Scribe in passing. She became a woman on a mission. She found it!

From the team at The Profit Constructors to the members of the Construction Junction Roundtable, to the Construction Junction Podcast, to the fellow delivering the latest Amazon order, Tonya mentioned the outstanding benefits of Scribe.

You see, finding the right systems management tool can be like going to the dance. Sometimes your dance partner is a dud, sometimes your partner is just OK, and sometimes the unseen orchestra plays – and you dance, truly dance!

Tonya danced and keeps on dancing.

Let’s Talk Scribe

Scribe is an intuitive platform that:

  • saves time by automatically documenting processes and systems through keystrokes and clicks

  • allows businesses to use enterprise-grade business processes – including automatic screenshots

  • provides easy access, quick visibility, layered control, and automation to all levels of systems

  • becomes the legitimate central source for long-time employees and new hires

  • provides the opportunity for real-time updates

And let’s not forget that Scribe allows you to turn your systems into a portfolio of precious assets.

Here are a few of the ways Scribe can be used:

  • Automate onboarding

  • Deal with file transfers

  • Use as a resource planning tool

  • Generate and deliver reports

  • Customize organized checklists

  • Track progress

  • Assign tasks

  • Delegate appropriate approval sources

Scribe provides the same benefits as BPM tools, without the overhead, making sharing “how to” across your teams and with customers effortless.

The Alive System for Your Construction Accounting and Other Processes

Encouraging your employees to improve your business is one of the benefits that you may not, at first, notice when checking out Scribe. Empowering your employees to take steps (be they minor or major) to improve your operating systems keeps the systems alive and well.

When you embolden your staff to “make it better,” you enhance the opportunity to get buy-in from them in unique ways.

So yes, it is cool! Check out Scribe to see how you too can have systems that are alive!

Construction Contractors look to The Profit Constructors to provide advocacy in dealing with:

  • Clients and customers

  • Employees and subcontractors

  • Vendors and service providers

  • Governmental entities

Working with The Profit Constructors gives Construction Contractors the means to organize their operations in ways that help them:

  • Remain informed

  • Avoid hassles

  • Reduce risks

  • Be future-ready

Ready for action? Or want to know more? Get in touch today to schedule a complimentary discovery call. 866-629-7735

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